Privacy Policy

MusiqCheq (“Company,” “we,” “us,” or “our”) develops and maintains the website www.MusiqCheq.com (our “Website”) as a free music license document management tool designed to help organizations managing music competitions (such as marching band competitions, figure skating competitions, and similar events) organize, review, and track competitors’ music copyright licenses. Competitors upload their license agreements through a public-facing submission form, and authorized reviewers within the organizing body review the submitted documents to determine whether they meet the applicable licensing requirements. Human reviewers within the organizing body make all final approval or rejection decisions.

MusiqCheq respects your privacy and is committed to protecting it through our compliance with this policy. We also wish to note, outright, that MusiqCheq does not sell any data to third parties.

This policy describes the types of information we may collect from you or that you may provide when you visit MusiqCheq.com and our practices for collecting, using, maintaining, protecting, and disclosing that information.

This policy applies to information we collect:

• On this Website.
• In e-mail, text, and other electronic messages between you and this Website.
• Through documents (including PDF license agreements) you upload to the Website.

It does not apply to information collected by:

• Us offline or through any other means, including on any other website operated by Company or any third party; or
• Any third party, including through any application or content that may link to or be accessible from the Website.

Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use our Website. By accessing or using this Website, you agree to this privacy policy. This policy may change from time to time (see Changes to Our Privacy Policy). Your continued use of this Website after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.

MusiqCheq.com may be used by competitors who are minors (under 18 years of age), as music competitions frequently involve young performers. However, minors may only use the Website with the involvement and consent of a parent, legal guardian, or authorized adult affiliated with their organization. We do not knowingly collect personal information directly from children under 13. If we learn we have collected or received personal information from a child under 13 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 13 collected without parental consent, please contact us at support@musiqcheq.com.

For competitor submissions made by or on behalf of minors aged 13–17, a parent, legal guardian, or authorized adult affiliated with the competitor’s organization should supervise the submission process. By submitting documents on behalf of a minor, the supervising adult represents that they have the authority to do so and consents to the collection and processing of the minor’s information as described in this policy.

We collect several types of information from and about users of our Website, including information:

• By which you may be personally identified, such as name, postal address, e-mail address, telephone number, organization name, job title or role, login credentials for the Website, and other personal information submitted during registration or competitor submissions (“Personal Information”);
• That is about you but individually does not identify you, or is about your internet connection, the equipment you use to access our Website, and usage details to gauge the effectiveness of this Website, such as your Internet service provider, IP address, domain name, type of browser, and operating system, as well as which pages you view on this Website, the web page from which you entered this Website, how much time you spend on each page, and other information related to the operation and interaction of this Website (“Generic Information”). This information does not reveal your identity (see Automatic Data Collection).

We collect this information:

• Directly from you when you provide it to us (e.g., during account registration, organization setup, event creation, or competitor document submission).
• Automatically as you navigate through the Website. Information collected automatically may include usage details, IP addresses, and information collected through cookies and other tracking technologies.
• From documents you upload to the Website, including PDF copies of music copyright license agreements.

The information we collect on or through our Website may include:

• Registration and Organization Information: Information provided when registering for an Account, including your name, email address, phone number, organization name, organization type, organization legal name, and mailing address.
• Competitor Submission Information: Information provided by competitors (or on behalf of competitors) through the public-facing submission form, including competitor name, organization or school name, event name, song titles, answers to licensing questionnaire questions, and uploaded PDF copies of music copyright license agreements.
• License Documents: PDF copies of music copyright license agreements uploaded through the competitor submission form. These documents may contain personal information about the licensee, including names, addresses, and other details contained within the license agreement.
• Correspondence: Records and copies of your correspondence (including email addresses), if you contact us.
• Search Queries: Your search queries on the Website.

Personally-identifiable information submitted through the Website — such as your name, your email address, your organization name, and any documents you upload — may be transmitted to authorized users within the relevant organization for the purposes of organizing, reviewing, and tracking music copyright license documentation. Your submissions are processed at your own risk. Although we limit access to authorized reviewers within each organization, please be aware that no security measures are perfect or impenetrable. We cannot and do not guarantee that your submissions will not be viewed by unauthorized persons.

As you navigate through and interact with our Website, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:

• Details of your visits to our Website, including traffic data, location data, logs, and other communication data and the resources that you access and use on the Website.
• Information about your computer and internet connection, including your IP address, Internet service provider, the domain name, operating system, and browser type.

We do not use these technologies to collect information about your online activities over time and across third-party websites or other online services (behavioral tracking).

The information we collect automatically is only statistical data and does not include personal information, but we may maintain it or associate it with personal information we collect in other ways or receive from third parties. It helps us to improve our Website and to deliver a better and more personalized service, including by enabling us to:

• Estimate our audience size and usage patterns.
• Store information about your preferences, allowing us to customize our Website according to your individual interests.
• Speed up your searches.
• Recognize you when you return to our Website.

The technologies we use for this automatic data collection may include:

• Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website.

We do not collect Personal Information automatically, but we may tie this information to personal information about you that we collect from other sources or you provide to us.

We use information that we collect about you or that you provide to us, including Personal Information and Generic Information:

• To present our Website and its contents to you.
• To provide you with the document management services offered through the Website.
• To fulfill any other purpose for which you provide it.
• To provide you with notices about your account, including event notifications and submission status updates.
• To carry out our obligations and enforce our rights arising from any contracts entered into between you and us.
• To notify you about changes to our Website or any services we offer or provide through it.
• To facilitate the music copyright license document management process, including by making submitted documents and information available to authorized reviewers within the relevant organization.
• To notify organizers of new competitor submissions and to provide status updates about submissions to competitors and organizers.
• To send system notifications, including event reminders, submission deadline reminders, and account-related communications.
• To perform data analyses (including anonymization and aggregation of personal data).
• To operate, evaluate, and improve the Company’s business (including developing new products and services; enhancing and improving the Company’s products and services; managing the Company’s communications; and performing accounting, auditing, and other internal functions).
• To comply with and enforce applicable legal requirements, including both statutory and contractual requirements, relevant industry standards, and the Company’s policies.
• In any other way we may describe when you provide the information.
• For any other purpose with your consent.

We may disclose aggregated information about our users, and information that does not identify any individual, without restriction.

We may disclose personal information we collect or you provide as described in this privacy policy:

• To our subsidiaries and affiliates.
• To contractors, service providers, and other third parties we use to support our business, including but not limited to our website hosting platform and analytics service providers.
• To authorized reviewers within the relevant organization, for the purpose of managing music copyright license documentation submitted by competitors.
• To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of MusiqCheq’s assets, whether as a going concern or as part of a bankruptcy, liquidation, or similar proceeding, in which personal information held by MusiqCheq about our Website users is among the assets transferred.
• To fulfill the purpose for which you provide it. For example, when a competitor submits license documents through the Website, those documents and the accompanying submission information are made available to the authorized reviewers within the relevant organization.
• For any other purpose disclosed by us when you provide the information.
• With your consent.

We may also disclose your personal information:

• To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
• To enforce or apply our Terms of Use and other agreements.
• If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of MusiqCheq, our customers, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection.

MusiqCheq will retain your personal information only for a period reasonably necessary to fulfil the legitimate purposes for which it was collected, in alignment with our business needs, unless a longer retention period is required or permitted by applicable law, regulation, or contractual obligation. When determining how long to retain personal information, we take into account the necessity of the personal information for the provision of our purposes, applicable laws and regulations, and compliance with our legal, regulatory, or contractual obligations. We may retain data to establish, exercise, or defend against legal claims. When retention of the personal information is no longer necessary for a legitimate purpose, the information will be deleted or anonymized.

With respect to uploaded license documents, documents are retained for the duration reasonably necessary to fulfill the license management purpose for which they were submitted, plus any additional period required for record-keeping, compliance, or legal purposes. Organizations may not independently delete competitor submissions from the Website; requests for document deletion should be submitted to the Company as indicated in the Contact Information section below.

We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:

• Tracking Technologies. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of this site may then be inaccessible or not function properly.
• Account Information. Registered users may update or correct their personal information at any time by logging into the Website and visiting their profile page, or by contacting us at support@musiqcheq.com.
• Data Export. Registered users may request an export of their personal profile data through the Website’s data export feature or by contacting us.

Nevada residents who wish to exercise their sale opt-out rights under Nevada Revised Statutes Chapter 603A may submit a request to: support@musiqcheq.com. However, please know we do not currently sell data triggering that statute’s opt-out requirements.

You can review and change your personal information by logging into the Website and visiting your account profile page. The Website also provides a data export feature that allows you to download a copy of your personal profile information.

We offer you certain choices in connection with the personal information we collect from you. To update your preferences, ask us to remove your information from our records, or submit a request, please contact us as indicated in the Contact Information section of this Policy.

Depending on your region or country, you may have certain rights regarding the handling of your Personal Information.

California Residents: Subject to applicable law, you have the right to request access to and correction or deletion of your personal information. You have the right to receive the requested information in a commonly used machine-readable format to the extent feasible, and to transmit this information to a third-party organization without cost. We will not discriminate against you for exercising any of these rights. You can exercise these rights by contacting us as indicated in the Contact Information section below. In addition, you have the right to make a complaint with a data protection authority.

How to Submit a Request: To exercise your rights, you must submit a verifiable request to us using one of the means identified in the Contact Information section below. Only you, or someone legally authorized to act on your behalf, may make a verifiable request for your personal information. If you are a California resident you may only submit a request twice within a 12-month period. We do not typically charge a fee to process a verifiable request. If we determine that your request warrants a fee due to its nature, we will explain our rationale for assessing a fee and provide you with a cost estimate before completing your request.

We have information systems that collect and store user information, in addition to systems that store our own business records. These systems have different types of security as appropriate for the information stored. MusiqCheq has databases and systems that are maintained to reasonably secure all of our commercial information, including information about its users.

The Website’s hosting platform provides security measures including SSL encryption, data encryption at rest, and access controls. Uploaded documents are stored securely and are accessible only to the authorized reviewers within the relevant organization and to MusiqCheq as the Website operator.

The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website.

It is our policy to post any changes we make to our privacy policy on this page. If we make material changes to how we treat our users’ personal information, we will notify you by email to the email address specified in your account and/or through a notice on the Website home page. The date the privacy policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this privacy policy to check for any changes.

To ask questions or comment about this privacy policy and our privacy practices, contact us at:

• Via Email: support@musiqcheq.com

All matters relating to this Privacy Policy shall be governed by and construed in accordance with the internal laws of the State of New York without giving effect to any choice or conflict of law provision or rule.